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Whether you’re looking for seamless execution in the final stages of your wedding or planning a thoughtfully designed petite celebration, our coordination and petite event services are tailored to meet you where you are. With a focus on organization, intentional design, and a calm, elevated presence, we ensure every detail is managed so you can be fully present for the moments that matter most. During our consultation, we can further discuss your specific needs and preferences. We’re excited about the possibility of working together and helping you create a truly memorable wedding experience.
Coordination & Petite Events Fee Structure
$6,000 investment for 90 day coordination
$3,000 investment for 30 day coordination
$3000 + 10% of overall expenditure for Petite Events
At Jane Alexandra Events our goal is to create a memorable and seamless experience, tailored to your unique style and requirements.
90 Day Coordination
Dedicated support beginning 90 days prior to your wedding
Unlimited communication via phone and email during this time
Comprehensive review of all vendor contracts and details
Direct communication with all contracted vendors to confirm logistics and finalize timelines
Creation of a detailed, customized wedding day timeline
Management and distribution of timeline to all vendors and key participants
Venue walkthrough prior to the wedding day
Attendance at one key meeting (such as your final venue meeting or tasting)
Guidance on final layout and floor plan to ensure flow, guest experience, and design cohesion
Rehearsal coordination
Full ceremony coordination, including processional organization and cueing
Seamless management of reception flow, including entrances, speeches, dinner service, and key moments
A professional team consisting of one lead coordinator and 2–3 assistants (scaled based on guest count and logistics)
Full-day coverage from the beginning of setup through the completion of breakdown
Oversight of all vendor setup and styling of personal details (escort cards, favors, menus, signage, etc.)
Primary point of contact for vendors, venue, and guests on the wedding day
Proactive problem-solving and behind-the-scenes management to ensure a seamless experience
Organization of all personal items at the end of the evening
Petite Events
Initial planning consultation to understand your vision, priorities, and budget
Unlimited phone and e-mail correspondence
Custom event design concept, including color palette, décor, and overall aesthetic
Vendor sourcing and management (balloons, rentals, entertainment, catering, etc.)
Budget guidance and vendor recommendations aligned with your vision
Layout and flow planning to maximize your space and guest experience
Assistance with signage, styling details, and personalized elements
Ongoing communication and planning support throughout the process
Coordination of all logistics leading up to the event
Lead coordinator + assistant(s) on event day (based on scope)
Full setup and styling of all design elements
Management of vendors and timeline on the day of the event
Oversight of breakdown and packing of personal items
30 Day Coordination
Dedicated support beginning 30 days prior to your wedding
Unlimited communication via phone and email during this time
Review of finalized vendor contracts and confirmation of key details with each vendor
Introduction to all vendors as the primary point of contact in the final month
Creation of a streamlined wedding day timeline based on confirmed logistics
Distribution of timeline to all vendors and key participants
Guidance on final layout and floor plan to support overall flow and guest experience
Rehearsal coordination
Full ceremony coordination, including processional organization and cueing
Management of reception flow, including entrances, speeches, dinner service, and key moments
A professional team consisting of one lead coordinator and 1–2 assistants (scaled based on guest count and logistics)
Full-day coverage from the beginning of setup through the completion of breakdown
Oversight of vendor setup and placement of personal items (escort cards, favors, menus, signage, etc.)
Primary point of contact for vendors, venue, and guests on the wedding day
Proactive problem-solving and behind-the-scenes management to ensure a seamless experience
Organization of personal items at the end of the evening
